A/ Accounting, Tax & Audit:
- Ensure all audit procedures in liaison with CA and auditors for issuing the audited report.
- Participate in the weekly accounting meeting to share current situation and plans.
- Deal with Tax authorization for inspecting purpose in liaison with CA, and report to GD and the parent companies.
- Review payroll of expats and Vietnamese staff prepared by HR department; VAT, CIT and PIT declarations, payments, and finalizations.
- Make the company’s annual budget and other related plans: capital expenditure, tenant movement and depreciation schedule in liaison with CA and related departments at the beginning of the year.
- Review company’s performance and make company’s revised budget and other related plans in the mid- year.
- Evaluate accounting staff for salary revision.
- Ensure all account closing procedures in liaison with CA.
- Review accounting transactions and records such as payment voucher, receive voucher, cash payment, bank transfer and receipts.
- Execute dividend transfer in liaison with the parent companies, sole chairman, and bank.
- Review quarterly financial statements and send to parent companies for consolidated statements.
- Review monthly financial statements, compare with the budget and prepare the report to GD and parent company.
B/ Japanese tenant support:
- Support GD to deal with agents to acquire new Japanese tenants.
- Support GD to respond to Japanese tenants’ daily requirements in liaison with related departments.
- Support GD to negotiate and achieve renewal lease contracts with existing Japanese tenants.
- Support GD to negotiate and achieve lease contracts with new Japanese tenants and instruct occupancy procedures in liaison with Operation Department.
C/ Others:
- Provide language supports when needed.
- Ensure ad- hoc reports required by authorities or external parties.
- Follow up other tasks assigned by General Director/the parent companies (if any).
- Participate in the bi- monthly management meeting, and take minutes of the meeting.
- Prepare reports in JPN/ENG to the parents companies under directions of the GD (include but not limited to business reports; budget documents, audits, DST’s event reports).
- Serve as a liaison for the parent companies in coordinating and preparing various materials necessary for meetings in JPN/ENG, handling business trips/events from the parent companies under instructions of the GD, the yearly building valuation report.
- Prepare documents and promote Corporate Governance and Risk Management.
*GENERAL WORK STANDARDS:
- All transactions to acquire new Japanese Tenants/Clients are prepared on time and accuracy.
- All reports/documents to the parent companies are prepared on time.
- All transactions and reports must be reviewed carefully, and meet accounting standards and requirements.
- The accounting system is always under control, and safe.
*INTERNAL ACTIVITIES/EXTERNAL ACTIVITIES:
Internal:
- Act as a primary contact for internal audit matters, coordinating with HODs and relevant staff to facilitate the implementation of assigned tasks.
External:
- Liaise with related agencies, authorities to handle assigned tasks.
*POWERS:
- Assign works for all subordinates, rotate jobs, review jobs assigned periodically (if any).
- Request all other departments to coordinate submitting related documents for accounting purposes.
- Suggest/propose promotion for subordinates.
- Support GD to work with Japanese potential clients for leasing premises.
