Report to: General Manager
Job title: Human Resources Manager
Job Location: Victoria Sapa Resort & Spa, Vietnam
Employment status: Full time
Department: Human Resources
Direct report from: Assistant HRM, HR Officer
POSITION PURPOSE
Human Resources Manager establishes and implements HR procedures to ensure the efficient selection, development and recognition towards all hotel employees. HR Manager supervises and controls General affairs & Admin matters of the hotel as well.
JOB SPECIFICATIONS
Technical Responsibilities:
• Follow, implement and regularly audit Human Resources procedures according to ISO and TMGH standard.
• Handle and be responsible for general HR enquiries and other special projects to HR departments
Recruitment and Job placement:
• Keep record and update HR Database
• Screen CVs, first round interview, recommend shorted list for the vacancy and Reference check for recruitment
• Prepare and place all internal & external advertisements for recruitments
• In charge of Recruitment Planning and Execution
• Recommend, approve for job placement: transfer, promotion, demotion
• Prepare Job Description & make sure that all job advertisements follow position Job Descriptions
• Double check and submit for approval for new contracts and employment packages paperwork’s
Training and development:
• Training budget- yearly preparation and get approval for action
• Conduct general orientation/induction training for newly hired employees
• Coordinate with Group training Manager and workplace trainers to conduct training for employees
HR Budget planning & control:
• Ensure HR P&L is on the track of the budget and logically reflect the personnel performance to the HR costs
• Work closely with HoDs, FC and GM to submit yearly HR budget and HR revised budget following guidelines of TMGH
• Recommend changes and get approval for HR budget in need
• Based on the approved HR budget, implement and control it strictly for each and every position
Compensation and benefits:
• Assist develop remuneration strategy and policy for hotel staff
• Double check monthly salary calculation and final payments for resigned employees
• Double check PIT registration, Insurance Matters and payment
• Recommend and implement full compensations packages for local and expats positions: basic salary, insurances, benefits and other welfare
Labor law and HR policies:
• Update, implement and maintain Hotel Operation regulations and Labor Collective Agreement
• Update and implement labor law in compliance with company policy and group policy
Employee performance appraisal:
• Plan, implement and produce all performance appraisal for all staff following KPIs and Job Descriptions
• Conduct meeting with staffs for performance and salary review if needed
• Plan and submit employees KPIs following the guidelines from Head Office
Legal, Administration and secretariat:
• Handle Inspections from authorities and audit team
• Arrange travel and business trip for hotel staffs/managers
• Complete the necessary legal documents: certificate, licenses for the hotel
• Visa, passport, work permit: submit for new approval, renewal and extensions
• Approve for leave applications forms and submit it to GM
Employee welfare & employee relation:
• Preparation and organization of Annual Staff Party and yearly Staff Outing
• Recommend employee recognition / rewards
• Staff building control: implement and monitor regulation for all rooms
• Work on budget and plan to send staffs/managers to TMG Day
• Approve for accommodating, moving or leaving staff building
• Staff changing room&039;s comfort and cleanness (daily control & inspection, assets protect and maintenance and recommend for improvement in the area)
• Work closely with Trade Union to produce Annual plan for staff activities to improve the staff welfare
Others:
• Supervise to update and enrich the Announcement Boards including Organization Chart, Memo, New working regulations, staff welfare
