Objectives
We are looking for a Personal Assistant (cum Admin) to contribute to the efficient operation of the organization by providing high- quality administrative management, assisting the BOD and fostering clear internal communication. With a clear awareness in HR processes and office management to ensure smooth day- to- day operations, support leadership effectiveness, and help maintain a cohesive and engaged workplace environment.
Job Description
Personal Assistance to the BOD (60%)
Support personal requests such as gifting, renewals (e.g., passports), deliveries, and general errands for the BOD.
Coordinate family- related activities and errands as required (e.g., bookings, events, school liaison).
Act as liaison between the executive office and internal departments to ensure aligned scheduling, smooth workflows, and communication.
Organize complex travel itineraries, accommodations, visas, transportation, and related logistics for business and personal needs.
Handle confidential documentation, board papers, and email communications on behalf of the BOD.
Prepare, format, and organize reports, presentations, and correspondence as requested.
Other tasks as assigned by the Line Manager.
Manage personal or family service providers (e.g., drivers, service maintenance, etc.).
Take meeting minutes, prepare meeting summaries, and ensure action items are followed up.
Manage and maintain calendars for the BOD, including personal schedules, appointments, meetings, and events.
Administrative Management (40%)
Coordinate meetings, travel arrangements, and company events.
Coordinate with external vendors to ensure the company ‘s smooth operation.
Oversee office supply inventory and procurement.
Handle day- to- day clerical tasks such as filing, scanning, data entry, and correspondence.
Manage office operations and maintain an organized work environment.
Maintain and update employee records and HR databases.
Job Requirements
Skills & Knowledge & Qualification
Must have
Excellent organizational and multitasking skills.
Ability to work independently and with cross- functional teams
Strong problem solving skills.
High level of integrity, discretion, and professionalism.
1- 2+ years of experience in administrative, HR roles or operation/assistant.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Strong verbal and written communication abilities. English skills are required.
Bachelor’s degree in Human Resources, Business Administration, or related field.
Good to have
Experience coordinating internal events or communications
Strong interpersonal skills and ability to interact across departments and levels
PMAX- er Identification
People Development: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
Teamwork & Fun: The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
Client Impact: Everything we do is ultimately to deliver real client impact and value.
Extreme Ownership: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.
Integrity: Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
Innovation: Drive change and innovative new ideas to create more values for clients, teams and society.
Benefits
Flexible working time with 4 days working from home per month and 15 paid leaves per year
Annual health check- up and Healthcare Insurance VNI for all employees
Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year…)
Insurance as full salary (SHUI)
Other staff welfare allowances.
Competitive salary range with quarterly & yearly incentives and 13th- month salary
Laptop supply/allowance or support for laptop purchase costs on an individual basis
Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
Internal training & career development opportunities, and external L&D budget sponsorship
Team bonding budget quarterly, snack time to engage team members
