The Purchasing Staff is responsible for sourcing and purchasing materials, supplies, and services required for the company&039;s operations. This role involves evaluating suppliers, negotiating contracts, and monitoring delivery schedules to ensure timely and cost- effective procurement. The Purchasing Staff will work closely with other departments to support production needs, maintain inventory levels, and ensure quality and compliance standards are met.
MAIN RESPONSIBILITIES
- Supplier Management
• Assist in supplier negotiations, including price, terms, and conditions, to secure favorable agreements.
• Maintain strong relationships with suppliers to ensure continuity and reliability of supply.
• Identify, evaluate, and select suppliers based on quality, cost, reliability, and service.
- Procurement Process
• Track order status and communicate any changes or delays to relevant departments.
• Process purchase orders, ensuring accurate information on specifications, pricing, and delivery schedules.
• Ensure procurement activities align with company policies and quality standards.
- Inventory Management
• Help manage slow- moving and obsolete inventory to reduce costs.
• Coordinate with the warehouse and production departments to ensure timely replenishment of materials.
• Monitor inventory levels to determine purchasing needs based on forecast and production schedules.
- Cost Control and Budgeting
• Maintain cost data for materials and services to support budgeting and cost- control measures.
• Conduct market research to identify cost- saving opportunities and alternative suppliers.
• Assist in analyzing purchasing trends and making recommendations to reduce expenses.
- Documentation and Reporting
• Maintain accurate and up- to- date records in the procurement system.
• Ensure all procurement documentation is complete, accurate, and compliant with company and regulatory standards.
• Prepare reports on purchase history, cost analysis, and supplier performance for management review.
- Cross- Department Collaboration
• Coordinate with other departments to resolve any supply issues or discrepancies in a timely manner.
• Work closely with the production, quality assurance, and logistics teams to meet operational needs.
• Support new product development by sourcing and securing necessary materials.
