Filing, Record maintenance & Reports
Process documentation and prepare accurate HR reports and analytics relating to personnel activities (headcount, recruitment, staff movement, absenteeism, turnover, retention rate, training, grievances, performance evaluations, etc ...)
Maintain the integrity and confidentiality of human resource files and records.
Register new employees on the system, update working schedule, overtime, work from home
Maintain accurate and up- to- date human resource files, employee records, and documentation (hard and soft copies)
Recruitment & On- boarding
Provide report on posting, time to fill, cost per hire
Proceed new employee’s paperwork and coordinate with other relevant departments to ensure their first days in ATS are smooth and pleasant.
Coordinate pre- employment checks, such as reference checks and background screenings.
Build and develop more recruitment channels
Approach & follow up probation periods i.e. probation assessments, termination and disciplinary measures if necessary
Assist in training programs for employees
Assist in the whole recruitment lifecycle (e.g. sourcing candidates, posting job advertisement, updating candidate database, scheduling interviews, administering tests, preparing offer letter and related contracts, updating organization chart, onboarding new hires, conducting or assisting with new hire orientation)
Payroll & Benefits
Respond to employee inquiries regarding benefits and assist with the resolution of any issues or concerns.
Assist with the administration of employee benefits programs, such as health insurance, private medical insurance, leave management, etc...
Assist in payroll preparation by providing relevant data (timesheets, absences, annual and business leaves, trips, WFH, etc ...) to Payroll officer.
Possibly handle payroll management such as payroll processing, tax calculations and deductions, monthly, quarterly and year- end financial statements.
Update and report staff movements, attendance records (i.e. punctuality) and personnel data (for salary, income and insurance calculations and for staff turnover rate)
HR Policies & Compliance
Ensure compliance with labor laws, regulations, and company policies.
Assist with employee communication regarding HR policies and procedures.
Assist with the resolution of employee complaints and concerns, escalate issues to the appropriate HR personnel as needed.
Assist with the development and implementation of HR policies, Employee handbook, flowchart and procedures.
Get updated on new personnel related issues in accordance with the local labour law
Other HR operations
Assist with the preparation of HR- related correspondence, memos, and presentations.
Assist with employee relations activities, such as employee surveys, recognition programs, and employee events.
Assist in conducting mid- year and annual performance reviews for staff and managers
Perform other duties as assigned by the direct supervisor
Coordinate HR projects (meetings, training, surveys, etc ... ) and take minutes
Provide support for HR projects and initiatives as assigned.
Assist with general administrative tasks, such as scheduling meetings, maintaining calendars, and coordinating travel arrangements.
