JOB DESCRIPTION
The Personal Assistant will be responsible for providing comprehensive support to the Vice President (VP) of Operations and the assigned Executive Leadership team (ELT) in their day- to- day & project activities. Reporting directly to the VP of Operations, you will act as a key liaison between the VP of Operations, the ELT and internal / external stakeholders, ensuring smooth operations and sufficient administrative support with high level of integrity.
To be successful in this role, the jobholder must possess effective communications skills with helpful demeanor both in Vietnamese and English, high character with confidential data management, demonstrates a proactive approach to problem- solving and dedicated to work with high sense of responsibility.
ROLES, RESPONSIBILITIES & TYPICAL ACTIVITIES:
Follow up and ensure all important information related to company events / projects and business activities are informed to the VP and the ELT promptly and accurately
Handle sensitive information with the utmost discretion and professionalism and maintain strict confidentiality with all materials
Other reasonable duties as assigned
Coordinate with internal / external stakeholders to complete projects and tasks as directed by the VP and the ELT: monitor workload distribution, follow up the progress, ensure compliance with timelines and issue reminders for task completion
Assist with personal tasks for the VP (if required)
Manage flow of documentation to ensure final documents are provided to and signed by the VP and the ELT
Perform proactive and advanced planning and execution on all administrative and supportive needs, including but not limited to: manage professional schedules for VP and the ELT, manage all logistic related to business travel arrangements, prepare documents, meeting management and project supports.
Classify and draft correspondence and handle communication with internal and external stakeholders for the VP in a timely and efficient manner.
Support the ELT with implementation of operational activities and projects which requires the VP’s involvement
Benefits:
• Free English training for new employees
• Professional knowledge training programs
• 13th- month salary, performance bonuses
• Annual salary reviews
• Sports clubs (football, tennis, badminton, swimming, gym, yoga, etc.)
• 5 working days/week
• Full participation in social insurance and personal income tax
• Annual company trips
• Comprehensive health care insurance package for employees (PVI Insurance, annual general health check- ups)
• 24/7 accident insurance from the first working day
• Free lunch and parking
• Competitive NET salary
